Sales Administrative Assistant

We are currently looking for a Sales Administrator / Accounts Payable Clerk to join our dynamic team.

The successful candidate will play an important role within the dealership by handling various administrative duties and providing support to both the Sales and Accounting departments.

Duties and Responsibilities:

• Reception and Phone Calls: Answer incoming calls, direct them to the appropriate team members, and provide professional and courteous service.
• Contract Processing: Process sales contracts and handle the related administrative tasks while ensuring proper follow-up on all files.
• Sales File Management: Ensure that sales files are complete and compliant before processing and carry out any necessary follow-ups.
• Sales Department Support: Assist the sales team with various administrative tasks and contribute to the smooth processing of vehicle transactions.
• Accounts Payable Management: Process and monitor accounts payable, verify invoices, prepare payments, and ensure the accuracy of accounting information.
• Supplier Follow-Up: Perform necessary follow-ups with suppliers and ensure payment deadlines are properly managed.
• Accounting Support: Work closely with the Accounting Department and assist with various administrative and accounting-related tasks.
• Data Entry: Enter and update information in the dealership’s various systems.
• Document Management: Prepare, organize, file, and archive documents related to sales and vehicle transactions.
• Interdepartmental Collaboration: Communicate with various team members and departments to ensure efficient follow-up on files.
• Administrative Duties: Perform various related administrative tasks as required by the dealership.

Required Skills and Qualifications:

• Organizational Skills: Be organized, methodical, and capable of managing multiple files simultaneously.
• Attention to Detail: Demonstrate accuracy and close attention to detail when handling documents and information.
• Versatility: Be comfortable performing a variety of tasks and collaborating with multiple departments.
• Customer Service: Maintain a professional and courteous attitude and be committed to providing an excellent customer experience.
• Teamwork: Enjoy working collaboratively with the Sales, Accounting, and Management teams.
• Independence: Be able to organize your workload, manage priorities, and complete necessary follow-ups independently.
• Experience: Previous experience in administration, accounting, or the automotive industry is considered an asset.
• Bilingualism: Proficiency in English would be considered an asset when serving a diverse clientele.

To Apply:

If you are organized, versatile, professional, and interested in building your career in the automotive industry, we would love to meet you!

Join us and become part of a dynamic team committed to providing exceptional service to our customers.